Bylaws of South Central Region
adopted April 2017
Procedures for selection of regional convention
Regional Officer Responsibilities and Procedures for Election
- A host and co-host chapter for the next year’s regional convention will be elected each year during the annual business meeting.
- In consultation with the Regional (faculty) Vice President and District Directors, the host and co-host chapters will select a date for the next regional convention. (Historically regional conventions have been held between the last weened of March to the third weekend of April. Every attempt should be made to keep the convention date within this window.)
- In consultation with the Regional (faculty) Vice President and District Directors, the host and co-host chapters will select a venue for the next regional convention. When considering venues, please note there should be enough space for lodging of approx. 175-200 individuals, space for oral and poster presentations, dining and/or catering options, space for business meeting and awards ceremony (approx. 175-200 capacity), and handicap accessibility.
- Date and venue of the next regional convention should be decided and announced to the Region by June 1 of each year.
Regional Officer Responsibilities and Procedures for Election
- The student officers of the South Central Region of Beta Beta Beta shall be a President, Vice-President, and Secretary; collectively referred to as the Executive Board. The Executive Board shall also include the faculty leadership of the region—Regional (faculty) VP and District Directors.
- The regional student President shall preside at the annual regional business meeting (held in conjunction with the regional convention) and preside at any meeting of the Executive Board. The President shall also coordinate with the regional convention host and co-host chapters for the purpose of opening the annual regional convention. The President shall be a regular member of Beta Beta Beta.
- The regional student Vice-President shall preside in the absence of the President, shall fulfill any special duties delegated by the President or Executive Board, and shall become President if that office becomes vacant.
- The regional student Secretary shall keep the minutes of the annual regional business meeting and the meetings of the Executive Board. Within 7 days of each meeting, the Secretary shall publish the minutes by sending a copy to Regional (faculty) Vice President to post on the Region’s website.
- Officers shall be elected annually at the regional business meeting, with President, Vice-President, and Secretary being elected in subsequent order. All voting should be done via secret ballot.
- Newly elected officers shall take office at the conclusion of the annual regional business meeting during which they were elected.